Front Desk Office Assistant

Job Description

Job Description

Key Responsibilities:

Front Desk & Reception Duties

• Greet and assist visitors, parents, and students in a warm and professional manner
• Answer and direct phone calls, take messages, and respond to general inquiries
• Monitor front door access and maintain school security procedures
• Manage sign-in/sign-out procedures for students, visitors, and late arrivals

Administrative Support

• Assist with general clerical duties such as filing, photocopying, scanning, and data entry
• Distribute mail, packages, and internal communications
• Maintain and update student records and attendance logs as required
• Support staff with scheduling appointments and meetings
• Prepare and distribute newsletters, notices, and other school communications
• Assist with enrollment and registration processes
• Order and maintain office supplies and inventory

Qualifications:

• High school diploma or equivalent (Associate’s degree preferred)
• Prior administrative or front desk experience (preferably in a school or educational setting)
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment
• Ability to handle sensitive information with discretion