Job Description
Job DescriptionWe are looking for a Front Desk Coordinator to join our team in San Jose, California, on a contract basis. In this role, you will provide exceptional support to ensure the smooth operation of daily office activities. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a busy environment.
Responsibilities:
• Maintain a fully stocked kitchen and coffee supply for staff and guests.
• Prepare and set up conference room equipment for presentations and lunch-and-learn sessions.
• Manage shipping and receiving activities, including handling FedEx and other delivery services.
• Greet visitors and provide concierge-style assistance to ensure a welcoming environment.
• Answer and direct calls using a multi-line phone system with professionalism and accuracy.
• Perform administrative tasks such as data entry, filing, and document organization.
• Coordinate schedules and support office operations as needed.
• Utilize Microsoft Office tools, including Excel, Word, and Outlook, for efficient communication and record-keeping.
• Ensure cleanliness and orderliness in shared spaces, including conference rooms and reception areas.• Minimum of 1 year of experience in administrative or front desk roles.
• Proficiency in managing multi-line phone systems and providing excellent customer service.
• Strong organizational and interpersonal skills to handle diverse tasks effectively.
• Demonstrated ability to perform data entry and maintain accurate records.
• Familiarity with Microsoft Excel, Outlook, and Word for daily office tasks.
• Capable of managing shipping and receiving responsibilities with attention to detail.
• Experience in setting up conference room equipment and supporting office events.
• Ability to maintain a detail-oriented and friendly demeanor in all interactions.