Job Description
Job Description
General Position Summary:Order of Christian Initiation of Adults (OCIA) is the process by which non-Catholics and adult Catholics receive the sacraments of initiation (Baptism, Eucharist, and Confirmation). It is the beginning of a lifelong journey of faith as a member of the Mystical Body of Christ. The OCIA assistant will work in tandem with the Director of Faith Formation in preparing the candidates for OCIA.
Principal Accountabilities:
General Administration
- Assist Director of Faith Formation in planning, preparing, coordinating all areas of the OCIA program
- Coordinates catechists, aides and other volunteers for the OCIA journey
- Help and participate in catechist formation programs
- Maintain records for individuals in the OCIA program
- Maintain resources for OCIA including ensuring facilities are reserved, prepared and opened, program materials are available and ready, audio/visual equipment is available and functioning for all programs
- Documents the OCIA journey for all rite and sacraments in the Sacramental Registers
RECORD RETENTION RESPONSIBILTIES:
- Maintains a current work process binder for each project or major area of responsibility.
- Volunteer and training schedule archives.
- Maintains an inventory of correspondence.
- Maintains call logs with appropriate call back information
VOLUNTEERS:
- Administrative support volunteers
Internal Contacts:
- Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees.
External Contacts:
- Diocese vendors, local, state, and federal agency representatives, and auditors.
Working Conditions and/or Physical Requirements:
- This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
- Ability to sit and perform computer work for lengthy periods of time.
- Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
- A significant amount of time regularly spent on the telephone providing customer service support and problem solving for both internal and external customers.
- Ability to accept work interruptions while remaining focused on duties.
- Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.
- Ability to lift-up to 35 pounds without assistance and up to 60 pounds with assistance.
Travel Requirements:
- Infrequent travel, by car, may be required to Diocese Parishes and/or schools.
Education and Experience Preferred:
- High school /GED
- Ability to communicate effectively
- Ability to work with adults and children of all ages and backgrounds required
- Practicing Catholic in good standing with the Catholic Church
- Must pass a background and credit check
Knowledge and Skills Preferred:
- Practicing Catholic, faithful to the Magisterium, and in good standing with the Catholic Church.
- Associates degree or experience in administrative management.
- Previous volunteer management, database management, and budget experience preferred.
- Ability to work well with people from a diverse variety of audiences.
- Ability to honor and maintain confidentiality.
- Ability to receive, understand, retain, and complete verbal and written tasks.
- Ability to work independently as well as in teams.
- Ability to work nights and weekends.
- Excellent organization, prioritization, and communication skills.
- Excellent time management skills.
- Excellent writing skills (syntax, tone, and style).
- Excellent grammar, composition, spelling and referencing skills.
- Willingness to continue with personal and professional development.
- Demonstrated competency in Microsoft Word, Excel, Outlook and Parish Data Systems.
- Demonstrated history of good judgement.
- Demonstrated aptitude for adaptability and flexibility.
- General ability to work with, troubleshoot, and learn how to use technology.
- Bilingual (Spanish/ English) is highly desirable, but not required.
FLSA Designation: Non-Exempt Part-Time, 21 hours per week