Job Description
Job DescriptionWe are looking for a Property Administrator to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers the opportunity to support the Property Management team in delivering exceptional service to tenants and maintaining effective administrative operations. The ideal candidate will play a key role in managing property-related administrative tasks while fostering positive relationships with tenants and clients.
Responsibilities:
• Coordinate and schedule meetings, events, and other activities as needed.
• Assist in preparing and managing bid proposals, service contracts, and vendor invoices, ensuring compliance with company policies.
• Oversee the coding and processing of invoices for approval by the Property Manager.
• Maintain office supplies and ensure the property management office operates efficiently.
• Manage contract administration software, ensuring accurate entry of contracts and certificates of insurance.
• Track and organize contracts and insurance certificates, ensuring timely follow-up on expirations.
• Monitor the property maintenance work order system and prepare monthly status reports for the Property Manager.
• Maintain organized lease and contract files, as well as other office documentation.
• Support the preparation of monthly and quarterly management reports and assist with annual budget processes.
• Process tenant bill-backs, staff timesheets, expense reports, and other accounting-related tasks for review and approval.• Minimum of a high school diploma or equivalent; a Bachelor’s degree is preferred.
• At least 2 years of experience in property management or a related field.
• Proficiency with property management software, such as Yardi.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Customer-focused mindset with the ability to build and maintain positive relationships.
• Initiative and problem-solving skills to address tenant concerns effectively.
• Familiarity with commercial or residential property management processes is a plus.