Job Description
Job DescriptionBenefits:
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Health insurance
- Vision insurance
JOB TITLE: Legal Administrator Contracts, Commercial Agreements, & Management of Legal
Operations
LOCATION: Remote (TBD) San Francisco Bay Area or New York City metro area
REPORTS TO: Senior Manager Legal Services and Compliance
TYPE: Regular Full-Time w/ Benefits Non-Exempt/Hourly
SALARY: $70,000 to $90,000 Annual Salary ($36 - $43 per hour)
Relocation and any associated costs are the sole responsibility of the person hired for this
position.
Contract Administration
Support the full lifecycle of contract documentation, including new leases, amendments,
renewals, estoppels, and related correspondence.
Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up and
communication with relevant departments.
Maintain well-organized, accurate records and ensure lease files are properly executed, stored,
and accessible.
Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new
locations, relocations, expansions, and closures.
Commercial Agreement Support
Prepare, format, proofread, and route commercial agreements and contract-related documents for
internal and external stakeholders with guidance from Senior Manager Legal services and compliance.
Manage approval workflows and signature processes using contract management systems. Maintain an
up-to-date contract repository ensuring version control and document accuracy.
Conduct preliminary reviews of incoming agreements for completeness and alignment with internal
guidelines Support and receive direction from the Senior Manager Legal Services and Compliance.
Management of Legal Operations
Proactively manage and support the Senior Managers calendar for lease, contract, and compliance
matters, including scheduling internal and external meetings, sending invites, and coordinating
logistics.
Prepare and distribute meeting agendas; capture key discussion points, decisions, and action
items; and circulate clear meeting summaries and follow-up lists.
Assist with compliance activities, including tracking and reporting on policy acknowledgments,
training logs, regulatory filings, and audit support items.
Help maintain and refine internal processes, templates, procedures, and playbooks to improve
consistency, efficiency, and scalability of Legal Services.
Generate periodic reports, dashboards, and metrics for the Senior Manager and Legal leadership
relating to leases, contracts, and compliance status.
Serve as a key point of coordination for the Senior Manager, ensuring matters are progressing,
deadlines are tracked, and stakeholders receive timely updates and follow-through.
Cross-Functional Coordination
Serve as a key liaison for internal teams on matters relating to contract status, lease
documentation, and compliance requirements.
Coordinate meetings, timelines, and communication between Legal Services and departments such as
Retail, Real Estate, Construction, Operations, and Finance.
Communicate with external parties including landlords, vendors, consultants, and legal counsel to
facilitate timely document exchanges.
Qualifications Education & Experience
Bachelors degree preferred; equivalent experience will be considered.
24 years of experience in legal administration, lease administration, contract management, or
similar roles.
Experience in lease or commercial contract environments strongly preferred; exposure to retail
leases a plus.
This is a remote position.