Job Description
Job Description
Performs a variety of routine administrative, complex clerical and first-line supervisory duties as needed to assure the day-to-day operations and services of the recreation center. May assume responsibility for the facility in the absence of the Recreation Superintendent. Coordinates financial services for Recreational Services Department. Assists with marketing and promotion of programs and events.
SUPERVISION RECEIVED
Works under the general supervision of the Recreation Superintendent.
SUPERVISION EXERCISED
Provides close to general supervision to Recreation Assistant(s) and Part-time or Seasonal Volunteers.
ESSENTIAL FUNCTIONS
Staffing Administration & Oversight: Supervise Recreation Assistants following recreation center procedures and safety policies, practices and procedures; engages in and oversees customer service and clerical work; supervise Recreation Assistants in scheduling, procedure, conduct and clerical duties; keep official records and reports; produce a variety of statistical reports; prepare and write short reports; maintain appointment calendar and arrange reservations made for facilities.
Stay informed of pertinent new rules and regulations; maintains various operational records, make additions or resolve discrepancies consulting with department head or employees as appropriate;
Front Desk Functions: Performs complex secretarial duties for department; collect and compile information for the office; handles a variety of administrative duties; keeps advised of daily activities; take and transcribe complex and/or confidential dictation; operates computer and various applications to document activities and enter data.
Financial Processes & Payroll: Maintain general accounting and billing; facilitate payroll deduction for memberships offered by department; assist in payroll preparation; balance cash receipts and prepares for deposits; coordinate with finance department in record keeping; codes expenditures and revenues according to financial protocol and guidelines.
Serves as recreation center purchasing agent; establishes effective working relationships with venders and service providers; prepares purchase orders for various departments, including parks & recreation, golf course & maintenance, and shooting range; prepares and processes accounts receivable
Customer Relations & Processes: Compose and process a variety of correspondence through reports, emails, telephone calls, billing and letters; examine for accuracy and completeness office correspondence and documents; receive, screen, route and process mail, telephone calls and personal visitors to appropriate individuals; collect and receipt fees; oversee safety and customer service of facility; handle questions, concerns and complaints regarding department function and procedure.
General Office Duties: Order and confirm acquisition of office supplies; maintains effective working relationships with vendors and suppliers.
Performs related duties as required