Administrative Assistant to Legal and Compliance

Job Description

Job Description

A leading global investment management firm is seeking a detail-oriented and proactive Administrative Assistant to support its Legal & Compliance department. This individual will work closely with attorneys and compliance professionals, providing administrative, operational, and light compliance support in a fast-paced, highly professional environment.

The ideal candidate brings 3+ years of administrative experience, exceptional organizational skills, a strong sense of discretion, and the ability to manage multiple priorities with precision. This is an excellent opportunity for a polished and motivated professional looking to contribute within a sophisticated, team-oriented culture.

Key Responsibilities

• Provide day-to-day administrative support, including heavy calendar management, phone coverage, filing (both digital and physical), and document organization

• Assist with database and document management, including processing, updating, and maintaining records, reports, and department systems

• Manage invoice processing and billing coordination, including liaising with external legal vendors to ensure timely receipt, verification, and approval of invoices

• Track attorney licensing requirements, bar memberships, and related compliance documentation

• Coordinate domestic and occasional international travel arrangements, including detailed itineraries and logistics

• Prepare and reconcile expense reports for the Legal & Compliance team

• Assist with internal team events, department meetings, and ad-hoc projects

• Provide backup reception coverage as needed, ensuring professional front-office representation and support (5 days onsite; early morning start required)

Qualifications

• Minimum 3 years of administrative experience, preferably within financial services, legal, or another highly regulated environment

• Bachelor's degree strongly preferred

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Exceptional attention to detail, accuracy, and document management discipline

• Strong verbal and written communication skills; polished and professional demeanor

• Ability to work methodically, maintain structure, and meet deadlines in a fast-moving environment

• Proactive, discreet, and capable of handling sensitive information

• Team-oriented with a collaborative mindset and willingness to support colleagues when needed

Compensation & Benefits

• Base salary: $75,000 - $90,000 (commensurate with experience)

• Annual discretionary bonus

• Comprehensive medical, dental, and vision insurance

• 401(k) with employer contribution

• Generous paid time off and firm holidays

• Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team