Job Description
Job DescriptionJob description
Job Description
One of the Northeast’s premier insurance defense law firms, is seeking a Legal Secretary to work full-time in our Towson, MD, office. Candidates must have prior law firm experience in the litigation practice area. We offer competitive salary and benefits and an employer-matched 401k program.
Responsibilities:
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
- Arranges for and files/e-files legal documents with various courts
- Maintains attorney calendars
- Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney
- Tracks payments to vendors
- Drafts pleadings (basic motions, discovery requests, stipulations), Discovery Responses, Certificates of Service, NODs and letters for attorney finalization.
- Prepares TOC and TOA for Briefs
- Organizes and maintains file documents
- Schedules depositions and IMEs’ with corresponding documents and communications
Qualifications:
- 3-5 years of prior law firm litigation experience is required
- Applicant must be detail-oriented, well organized, and a team player who is able to work independently on assigned projects
- Must possess working knowledge of Microsoft Office 2010-2013 – styles, automatic paragraph numbering, Excel, PDF docs, to properly prepare documents according to various court restrictions
- Must possess working knowledge of case management system
- Deadline and detail-oriented
- Must be an excellent communicator
Marks, O’Neill, O’Brien, Doherty & Kelly provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or any other protected characteristic. In addition to federal law requirements, our firm complies with applicable state and local laws governing nondiscrimination in employment in every location where we have office
Legal Assistant Duties
- Prepare conflict checks
- Prepare answers, discovery requests and responses
- Prepare and file motions and briefs (including TOCs)
- Convert and create documents
- Draft various correspondence
- Draft releases and stipulations
- Prepare exhibits
- Retrieval of documents from courts or portals
- Transcribe dictation
- Respond to incoming phone calls regarding files
- E-file pleadings and documents
- Retrieve and save e-filed pleadings
- Update address lists
- Maintain attorney and/or office calendars, including scheduling appointments, travel arrangements, phone conferences, and in-house meetings.
- Maintain and update attorney and/or office case lists
- Confirm all motion hearings and other court appearances
- Follow up on phone calls and documents
- Prepare document binders
- Internal and external scheduling (attorneys, court reporters, couriers, etc.)
- Assist with answering phones as needed, receive and place telephone calls
- Sort through mail by reading, reviewing, verifying, and routing correspondence, reports and legal documents, save to Worldox (and ProLaw where applicable) and distribute
- Mail, fax, email, or arrange for delivery of legal correspondence to clients, opposing counsel, insureds and court
- Convert, create and edit PDF documents
- Proof-read status reports, and e-file answers, motions and different pleadings as well as in federal court.
- Assist paralegals w/subpoena packages that need to be mailed out certified mail and correspondence to experts or other non-billable tasks
- Scan documents into system and save with firm document naming protocols
- Create CD's
- Prepare checks with check requests; complete check logs
- Prepare expense reports
- Track and reconciled all expenses and corporate card statements, utilized correct client codes and invoicing procedures
- Process invoices
- Provide reception desk coverage as needed
- Prepare closing information, final bill requests and close file
- Other Duties and Projects as assigned
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
Arranges for and files/e-files legal documents with various courts
Maintains attorney calendars
Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney
Tracks payments to vendors
Drafts pleadings (basic motions, discovery requests, stipulations), Discovery Responses, Certificates of Service, NODs and letters for attorney finalization.
Prepares TOC and TOA for Briefs
Organizes and maintains file documents
Schedules depositions and IMEs’ with corresponding documents and communications