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Position:&nbsp;&nbsp;&nbsp; Administrative Assistant&nbsp; 
Contract:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2-year renewable contract&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Location:&nbsp; Ibadan
Closing Date: 05 June 2024
DUTIES:&nbsp; 
Executive Administrative Support
<ul>
<li>Lead the execution of high-level administrative and secretarial functions, including drafting complex correspondence, managing executive calendars, and maintaining robust physical and digital filing systems.</li>
<li>Exercise sound judgment in handling sensitive information and project documentation, ensuring strict adherence to data protection regulations and ethical standards.</li>
<li>Provide strategic administrative support to enhance the operational efficiency and effectiveness of the unit.</li>
<li>Proactively identify and implement process improvements to streamline administrative workflows.</li>
</ul>
Office Operations and Resource Management
<ul>
<li>Oversee day-to-day office operations, including documentation management, inventory oversight, and timely procurement of essential supplies and materials.</li>
<li>Maintain accurate and up-to-date inventory records, and implement proactive stock management strategies to ensure uninterrupted operations.</li>
<li>Analyze usage trends and recommend cost-effective procurement solutions.</li>
</ul>
Travel and Logistics Coordination
<ul>
<li>Manage end-to-end travel logistics for staff, including processing travel requests, advances, and reimbursements in compliance with organizational policies.</li>
<li>Ensure timely and accurate documentation, and liaise with relevant departments to resolve travel-related issues efficiently.</li>
</ul>
Meeting and Event Coordination
<ul>
<li>Coordinate internal and external meetings, workshops, and events, including agenda preparation, minute-taking, and follow-up on action items.</li>
<li>Ensure effective stakeholder engagement and timely communication of meeting outcomes.</li>
</ul>
ERP and Systems Oversight
<ul>
<li>Initiate and monitor Oracle ERP requests, track approvals, and ensure alignment with financial, procurement, and compliance protocols.</li>
<li>Serve as a liaison between the unit and finance/procurement teams to resolve system-related issues and ensure timely processing of requests.</li>
<li>Perform any other duties as may be assigned by the Supervisor. </li>
</ul>
Requirements
QUALIFICATION:&nbsp;
HND/BSc in Business Administration, Public Administration or a related field. The ideal candidate must have a minimum of four (4) years’ experience performing a similar role in a well-structured environment. 
COMPETENCIES: 
The ideal candidate must:
<ul>
<li>Be proficient in Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and familiar with ERP systems (e.g. Oracle)</li>
<li>Have strong organizational, planning, and multi-tasking abilities.</li>
<li>Demonstrate a high level of attention to detail. </li>
<li>Possess a solid understanding of administrative and clerical procedures within an office setting.</li>
<li>Be able to maintain composure and effectively prioritize tasks in a fast-paced environment. </li>
<li>Have excellent interpersonal and communication skills (written and verbal).</li>
<li>Maintain high discretion and professionalism when handling sensitive and confidential information. </li>
<li>Display a proactive, service-oriented attitude with strong problem-solving capabilities. </li>
</ul>
Benefits
REMUNERATION: 
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Administrative Assistant

<h3>Admin Support </h3>
<ol>
<li> Scheduling &amp; Calendar Management: </li>
<ul>
<li> Coordinate meetings, appointments, and travel. </li>
<li> Take meeting minutes, prepare documentation, and follow up on action items. </li>
</ul>
<li> Communication: </li>
<ul>
<li> Manage phone calls, emails, and act as the first point of contact. </li>
<li> Handle incoming and outgoing letters, track, and file correspondence. </li>
</ul>
<li> Document Management: </li>
<ul>
<li> Organize, file, and archive physical and digital documents. </li>
<li> Ensure documents are easily retrievable and update the system as needed. </li>
</ul>
<li> Compliance: </li>
<ul>
<li> Ensure adherence to company policies and regulations. </li>
</ul>
<li> Data Entry &amp; Reporting: </li>
<ul>
<li> Input data into systems, maintain databases, and generate reports. </li>
</ul>
<li> Interdepartmental Support: </li>
<ul>
<li> Assist various teams with administrative tasks and document preparation. </li>
</ul>
<li> Stakeholder Service: </li>
<ul>
<li> Handle inquiries from clients, vendors, and the public, ensuring timely follow-up. </li>
</ul>
<li> Follow-up on Sent Communications: </li>
<ul>
<li> Track responses to requests, emails, and letters; send reminders and updates. </li>
</ul>
<li> Security &amp; Office Assets: </li>
<ul>
<li> Oversee office security, manage access, and protect office assets. </li>
</ul>
<li> Logistics Management: </li>
<ul>
<li> Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments. </li>
</ul>
<li> Office Opening &amp; Closing: </li>
<ul>
<li> Ensure the office is ready for the day, secure at closing, and monitor access. </li>
</ul>
<li> Government Communication: </li>
<ul>
<li> Liaise with government entities for documentation, filings, and compliance. </li>
</ul>
<li> Coordination with Head Office: </li>
<ul>
<li> Maintain communication with the head office, follow up on requests, and resolve issues. </li>
</ul>
<li> Event &amp; Workshop Support: </li>
<ul>
<li> Coordinate events, manage suppliers, track attendance, and ensure smooth execution. </li>
</ul>
<li> Visitor Reception: </li>
<ul>
<li> Greet, register, and guide visitors, ensuring smooth office access.</li>
</ul>
</ol>
Requirements
<h3>Educational Background</h3>
<ul>
<li> Minimum: High school diploma or equivalent.</li>
<li>Professional Experience</li>
<ul>
<li> Proven experience in an administrative or support role. </li>
<li> Familiarity with office management systems and procedures. </li>
<li> Experience with office equipment (e.g., printers, fax machines). </li>
</ul>
<li>Technical Skills</li>
<ul>
<li> Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li> Knowledge of document management systems and database software is a plus. </li>
</ul>
<li>Saudi National Only </li>
</ul>
<h3>Core Competencies</h3>
<ul>
<li> Strong organizational and multitasking abilities. </li>
<li> Excellent verbal and written communication skills. </li>
<li> Attention to detail and accuracy. </li>
<li> Ability to maintain confidentiality and handle sensitive information. </li>
<li> Time management skills and the ability to prioritize tasks effectively. </li>
</ul>
Benefits
Professional Development
Performance-Based Bonuses

Administration Support

Key Responsibilities:
1. Logistics Support:
<ul>
<li>Audit UPS shipping bills and freight bills to ensure accuracy and compliance with company standards.</li>
<li>Receive inventory into NetSuite, ensuring accurate entry and tracking.</li>
<li>Enter shipping data and fulfill orders in NetSuite, ensuring timely and accurate order processing.</li>
<li>Manage logistics-related inquiries and provide support as needed.</li>
</ul>
2. Inside Sales Support (Latin America &amp; USA):
<ul>
<li>Assist the sales team with quoting support for customers in Latin America and the USA.</li>
<li>Prepare, verify, and deliver sales quotes in a timely manner, ensuring alignment with sales strategies and customer requirements.</li>
<li>AR follow up when needed</li>
<li>Track sales quotes and provide status updates to the sales team as needed.</li>
</ul>
3. Administrative Support:
<ul>
<li>Manage small purchases and office administration, ensuring high satisfaction rates and cost-effective solutions.</li>
<li>Ensure all company facilities (offices, restrooms, front desk, etc.) are clean, organized, and user-friendly.</li>
<li>Book flights, hotels, and other travel arrangements for US-based staff, ensuring efficiency and cost management.</li>
<li>Organize team events and provide administrative support for internal meetings, conferences, and other company events.</li>
<li>Handle other administrative requests as assigned by management.</li>
</ul>
Schedule:
Monday-Friday, 6:30AM-3:00PM
Requirements
Key Qualifications:
<ul>
<li>Proven experience in logistics, sales support, and office administration.</li>
<li>Proficiency in NetSuite or similar ERP systems for inventory and order management.</li>
<li>Strong organizational skills with the ability to manage multiple priorities.</li>
<li>Excellent attention to detail and a proactive approach to problem-solving.</li>
<li>Strong communication skills and the ability to work effectively with cross-functional teams.</li>
<li>Bilingual (English and Spanish) preferred for Latin America support.</li>
<li>Experience in managing travel arrangements and event coordination.</li>
</ul>
Key Competencies:
<ul>
<li>Strong attention to detail</li>
<li>Excellent organizational and time management skills</li>
<li>Ability to work independently and as part of a team</li>
<li>Customer-focused with a high standard of service delivery</li>
<li>Proactive and able to anticipate needs in a fast-paced environment</li>
</ul>
Benefits
<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
<li>Short Term &amp; Long Term Disability</li>
</ul>

General Service Administrator

Childcare Program Manager | Richmond Hill
Foundations Early Learning Center is expanding! We are seeking a Childcare Program Manager to manage and train on the implementation of curriculum and developmentally-appropriate practices at our new school in Richmond Hill. If you are passionate about early education and training / mentoring, we want to meet you to discuss this brand new position!
 Pay range: $17 - $21 per hour, based on education and experience.
About Foundations Early Learning Center: We help children reach their full potential, with school readiness, socialization, literacy, problem-solving, self-esteem and other life skills at the center of our focus. Foundations provides premier infant, toddler, preschool, Pre-K, school-age, and summer camp programs for children 6 weeks to 12 years. Our programs utilize the nationally-recognized, award-winning Creative Curriculum® with a focus on STEAM in our classrooms. Learn more at <a>www.foundationselc.com</a>
Program Manager Responsibilities:
<ul>
<li>Train teachers on curriculum, developmentally-appropriate practices, and quality-rating practices.</li>
<li>Ensure classroom lesson plans are completed and implemented.</li>
<li>Assist with the hiring and on-boarding of new teachers.</li>
<li>Work collaboratively with Center Director to provide feedback, assess needs, and recommend solutions.</li>
<li>Ensure adequate classroom materials.</li>
<li>Develop and track teacher professional development plans.</li>
<li>Complete classroom observations and growth plans, as needed.</li>
<li>Coordinate and facilitate semi-annual parent/teacher conferences.</li>
<li>Plan, coordinate, and assist in the execution of summer camp.</li>
<li>Ensure all regulatory and company policies are observed in classrooms.</li>
</ul>
Requirements
<ul>
<li>Must be at least 21 years old.</li>
<li>Minimum of an Associate's degree in Early Childhood Education or related field required.</li>
<li>At least 2 - 5 years of experience as a lead teacher in a licensed childcare facility required.</li>
<li>Must possess knowledge and understanding of all current state and local regulations.</li>
<li>Proficient computer skills in a wide variety of business-related software programs.</li>
<li>Meet all state requirements for classroom teaching positions, and maintain state in-service requirements.</li>
</ul>
Benefits
<ul>
<li>Affordable Blue Cross/Blue Shield medical, dental &amp; vision insurance</li>
<li>Paid vacation, holiday and sick leave</li>
<li>Consistent Monday-Friday schedule; no nights or weekends</li>
<li>60% discounted childcare tuition</li>
<li>We offer the T.E.A.C.H. program where you could get up to 95% of tuition reimbursed! (Eligible bonuses could push the amount of funding to over 100%.)</li>
<li>Career advancement and growth opportunities</li>
<li>And much more</li>
</ul>
Foundations is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Foundations prides itself on closely following state and federal laws designed to keep you protected. Follow the links below to learn about Discrimination, FMLA, and Polygraph protections. Information on additional employee rights can be found posted at each school.
<a href="https://www.eeoc.gov/employees-job-applicants" target="_blank">Discrimination Information</a>
<a href="https://www.dol.gov/agencies/whd/fmla" target="_blank">FMLA Information</a>
<a href="https://www.dol.gov/agencies/whd/polygraph" target="_blank">Polygraph Test Information</a>

Childcare Program Manager

Complete Homecare PA is a non-medical home care agency with locations in Pennsylvania, Missouri, New Jersey, Georgia and Ohio.
We are looking for the right candidate to aid in our Pennsylvania locations. 
Candidate will be required to sign up clients that are eligible for services to be referred to care management. Continuous follow up will be required until client has been onboarded with Complete Homecare PA. Those with a healthcare background preferred. Need to be able to interact with potential clients and accurately explain our offerings to clients. Must be outgoing and organized. Candidate will sign up clients from multiple states. This is considered an inside sales position. 
Candidate will need to have knowledge of PA Medicaid programs and a general understanding of home care. 
This is not a remote position. 
Benefits
Paid Time Off 
Medical Benefits
Bonus Potential

Homecare Intake Coordinator-Pennsylvania

We are a non-medical home care agency with locations in Pennsylvania, Georgia, Missouri, New Jersey and Ohio.
We are looking for the right candidate to join our Ohio location as Intake Coordinator. 
Candidate will be required to sign up clients that are eligible for services to be referred to care management. Continuous follow up will be required until client has been onboarded with us. Those with a healthcare background preferred. Need to be able to interact with potential clients and accurately explain our offerings to clients.
Candidate will need to have knowledge of PA Medicaid programs. You will not be responsible to gather referrals, they will be provided to you. Previous experience is a plus! 
Base salary is $30,000 yearly with bonus potential up to 75,000 yearly! This is an in office job, there will be no remote work. 
Benefits
Paid Time Off
Health Insurance

Home Care Intake Coordinator

Complete Homecare PA is seeking a Bilingual Scheduling Coordinator to join our growing team.
Qualified applicant would be responsible for shared scheduling duties to ensure our clients have coverage for all of their home care shifts. Applicant needs to bilingual in English and Spanish. Prior experience as a home health scheduler is a plus.
Duties include:
Maintain client schedules.
Administrative duties.
Customer service.
Communication with clients and caregivers.
Applicants must be comfortable with a computer and Microsoft programs.
Experience with HHAExchange is a plus but not required.
The position is also responsible for assisting with the night/weekend rotation of our company hotline phone. The hotline phone is where all urgent calls go outside of our normal business hours.
Please note this is a fast paced environment and organizational skills is a must.
Requirements
Prior experience working as a Scheduler or Care Coordinator for a home care agency 
Experience working with HHA software
Must be bilingual in English and Spanish 
Benefits
Paid Time Off
Health Insurance

Bilingual Home Care Scheduler-Prior Experience Required Immediate Need

⚡️ We're Hiring: Rockstar Admin Assistant Wanted! ⚡️ (No hard hat required – just a great attitude and a killer to-do list game)
Are you a master of multitasking? A scheduling ninja? Do you get a weird amount of joy from color-coded spreadsheets? Then we’ve got the perfect role for you!
We’re a small, friendly, family-owned electrical trade business, and we’re looking for a brilliant Admin Assistant to keep our office running smoother than a freshly wired circuit. If you thrive in a down-to-earth, hands-on environment where every day is a little different, read on – this might just spark your interest!
🔧 What You’ll Be Doing:
<ul>
<li>Keeping the office humming with top-notch admin support</li>
<li>Booking jobs and coordinating our awesome tradie team</li>
<li>Answering phones with a smile (yes, even the weird calls)</li>
<li>Managing emails, invoices, and general paperwork like a pro</li>
<li>Helping to keep our schedules, quotes, and customer info organized </li>
<li>Assist with data entry, filing and maintaining client/job records</li>
</ul>
Requirements
💡Who You Are:
<ul>
<li>Friendly, proactive, and ridiculously organized</li>
<li>Previous experience in an administrative or customer service role</li>
<li>A great communicator (especially when deciphering tradie speak!)</li>
<li>Comfortable juggling tasks without dropping the ball</li>
<li>Computer-savvy – bonus points if you’ve used Xero or job management software</li>
<li>Ability to learn and adapt to new software quickly</li>
<li>Someone who genuinely enjoys helping people and being part of a team</li>
</ul>
Benefits
🚀 Perks of the Job:
<ul>
<li>Flexible part-time hours – we’ll work with the right person</li>
<li>Supportive, family-run team that treats you like one of our own</li>
<li>Zero corporate fluff – just honest work and good laughs</li>
<li>Opportunities for learning and growth</li>
<li>Real variety every day – no boring cubicles here!</li>
<li>Coffee, banter, and the occasional baked goods included</li>
</ul>
If you’re looking for a job where you’re appreciated, trusted, and never just a number, come join our crew!

Office Admin Assistant - Part-Time (15hrs / Week)

<h3>Admin Associate</h3>
Location: Bangalore, India (On-site, Full time)
<h3>About Unifize:</h3>
At <a href="http://www.unifize.com" target="_blank">Unifize</a>, we’re building a SaaS platform that revolutionises process efficiency for product development, quality, and operations teams in ISO and FDA-regulated companies, especially in manufacturing and life science industries.
By integrating communication, data, documents, and workflows into a chat-based, configurable platform, we help our customers deliver better products on time, on budget, and with reduced risk.&nbsp;
Please review:
<ul>
<li> <a href="https://www.unifize.com/content" target="_blank">Case studies and testimonials</a> from customers who talk extensively about their transformational experience using Unifize.&nbsp;</li>
<li> <a href="http://unifize.com/platform" target="_blank">Platform page</a> that explores the various pioneering platform features</li>
<li> <a href="https://www.unifize.com/about-us" target="_blank">About us</a>, which includes a questionable piece of amateur dramatics by the founders.</li>
</ul>
<h3>Who Are You:</h3>
<ul>
<li>A highly organized, dependable individual with a proactive and solution-oriented mindset.</li>
<li>Comfortable working on-site in a dynamic, fast-paced environment while coordinating effectively across multiple teams.</li>
<li>Someone who is skilled in managing physical and digital assets, maintaining access rights, and supporting compliance and audit readiness.</li>
</ul>
<h3>Roles &amp; Responsibilities:</h3>
<ul>
<li>Manage daily office operations, including procurement of supplies, food &amp; beverages, and staff utilities.</li>
<li>Oversee smooth day-to-day functioning of the office, including asset tracking and facilities management.</li>
<li>Coordinate with housekeeping staff, building security, and external service providers (e.g., maintenance, Wi-Fi repairs) to ensure uninterrupted office upkeep.</li>
<li>Supervise office support staff and ensure a clean, organized, and functional workspace.</li>
<li>Own the vendor onboarding process including documentation handling, contract management, and compliance checks.</li>
<li>Maintain and regularly update a database of active vendors and service-level agreements; liaise with vendors for timely service delivery.</li>
<li>Coordinate workspace setup, welcome kits, and rental laptop assignment for new hires; maintain a register of IT assets and employee access rights.</li>
<li>Oversee offboarding processes, ensuring proper revocation of access and recovery of all issued assets.</li>
<li>Conduct standard induction/orientation sessions for new employees in collaboration with HR, Finance, and Tech teams.</li>
<li>Draft, maintain, and update internal policies (e.g., hardware usage, privacy, onboarding, remote work) and organize documentation for audits and compliance reviews, to be reviewed by the Compliance team.</li>
</ul>
<h3>Requirements:</h3>
<ol>
<li>Bachelor's in any field</li>
<li>Experience : 1-3 years</li>
<li>Proficient in English-&nbsp; Strong command of written English with experience drafting clear and concise documentation</li>
</ol>

Admin Associate

Apt Resources is seeking a Contracts Officer (Supply Chain) to join the team of our esteemed client in the power sector. In this role, you will be responsible for managing the end-to-end contract lifecycle within the supply chain function, ensuring that all contractual agreements support the organization's strategic goals and adhere to legal, regulatory, and industry standards.
As a Contracts Officer, you will play a key role in the drafting, negotiation, execution, and administration of contracts related to procurement and supply chain activities. You will work closely with cross-functional teams to ensure that contractual commitments are fulfilled, risks are mitigated, and performance is consistently monitored and evaluated. Your insights and experience will also contribute to the continuous improvement of contract management practices to enhance operational efficiency and compliance.
<h3>Responsibilities</h3>
<ul>
<li>Develop contract management plans to anticipate lifecycle needs and compliance requirements, ensuring alignment with procurement objectives.</li>
<li>Manage the contract lifecycle from initiation to execution, including developing strategies for contract negotiations and renewals.</li>
<li>Ensure compliance with contractual terms and conditions, as well as adherence to legal and regulatory requirements.</li>
<li>Collaborate with cross-functional teams, including procurement, finance, and legal departments, to assess risk factors and optimize contract performance.</li>
<li>Conduct regular contract audits and performance evaluations to ensure compliance and assess the effectiveness of supplier relationships.</li>
<li>Maintain organized and up-to-date records of contracts, change orders, and correspondence.</li>
<li>Provide training and guidance to team members regarding contract policies, processes, and compliance requirements.</li>
<li>Analyze contract data to identify trends, resolve issues, and recommend improvements to contract management practices.</li>
<li>Prepare reports and presentations for management regarding contract performance, risks, and opportunities.</li>
<li>Evaluate vendor performance according to predefined standards and criteria, making decisions on vendor relationship management, including updates to the approved vendor list.</li>
<li>Decide on contract renewals, renegotiations, or terminations based on vendor performance evaluations and alignment with the strategy.</li>
</ul>
Requirements
<ul>
<li>A bachelor's degree in Business Administration, Supply Chain Management, or a similar discipline from a reputable university is required.</li>
<li>8 years of experience in similar roles in large companies, of which at least 3 years are in positions of progressively increasing managerial responsibilities, demonstrating a strong need for effective leadership skills.</li>
<li>Demonstrated problem-solving ability and analytical thinking skills.</li>
<li>Good understanding of power/energy and water sectors, emerging trends, and technologies.</li>
<li>Proficiency in English (must) and Arabic (plus).</li>
<li>Demonstrated hands-on operational and implementation experience. </li>
<li>Ability to work with key stakeholders, senior executives, management team, and external partners/advisors through collaboration &amp; teamwork.</li>
<li>Good communication and presentation skills.</li>
<li>Good understanding of Qatar and GCC culture and working environment</li>
</ul>
Benefits
Basic Salary: QAR 22,500 plus all other benefits.

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